> For the complete documentation index, see [llms.txt](https://viewzenlabsug.gitbook.io/zenrol-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://viewzenlabsug.gitbook.io/zenrol-docs/user.md).

# zenRol User Guide

Everything you need to hire with zenRol, in the order you will need it.

{% hint style="info" %}
Up to date with zenRol as of 1 Nov 2026 - release `9e67d423`. Screens, steps, screenshots and clips all describe that build.
{% endhint %}

## Start here

|                                                                     |                                                                                                                                   |
| ------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------- |
| [Getting started](/zenrol-docs/user/00-getting-started.md)          | How a role moves from decision to hire, and the one distinction worth learning early: a candidate's *stage* versus their *status* |
| [Finding your way around](/zenrol-docs/user/01-getting-oriented.md) | Signing in and two-step verification, the workspace, the sidebar, both switchers, and your own settings                           |

## Before you hire

Do these once. They decide what everything afterwards can do.

|                                                                         |                                                                                                                                |
| ----------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------ |
| [Settings worth changing first](/zenrol-docs/user/02-settings-first.md) | The ten decisions that shape how your team works, each pointing at the screen that owns it                                     |
| [Setting up to hire](/zenrol-docs/user/03-setting-up-to-hire.md)        | Your team and their roles, departments and who owns them, role templates, legal entities, pay components and salary structures |

## Hiring, end to end

The work itself, in the order it happens.

|                                                                            |                                                                                                         |
| -------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------- |
| [Requisitions](/zenrol-docs/user/04-requisitions.md)                       | Open a role, get it approved, publish it, staff its panels                                              |
| [Getting applicants](/zenrol-docs/user/05-getting-applicants.md)           | Careers pages, the apply form, referrals, and bulk upload                                               |
| [Working the pipeline](/zenrol-docs/user/06-working-the-pipeline.md)       | The inbox, scoring, shortlisting, the pipeline Board, and the talent hub                                |
| [Interviewing](/zenrol-docs/user/07-interviewing.md)                       | Scheduling, panels, availability, what happened at each interview, feedback, the decision, and meetings |
| [Offering and onboarding](/zenrol-docs/user/08-offering-and-onboarding.md) | Pre-offer, the letter, acceptance, joining                                                              |

## Once you are running

|                                                                       |                                                   |
| --------------------------------------------------------------------- | ------------------------------------------------- |
| [Watching the numbers](/zenrol-docs/user/09-watching-the-numbers.md)  | In-flight work, and the analytics that explain it |
| [What the candidate sees](/zenrol-docs/user/10-the-candidate-view.md) | The other side of every screen above              |

## Reference

|                                                    |                                                                                                                 |
| -------------------------------------------------- | --------------------------------------------------------------------------------------------------------------- |
| [Configuring](/zenrol-docs/user/11-configuring.md) | Every ATS setting and what each one changes. Most people arrive here from a link rather than reading it through |

## AI Studio

Authoring and rehearsing the AI interviewer. Appears only when your plan includes it.

|                                                |                                                                                                                       |
| ---------------------------------------------- | --------------------------------------------------------------------------------------------------------------------- |
| [AI Studio](/zenrol-docs/user/12-ai-studio.md) | Write, version and rehearse what the AI interviewer runs on - banks, forms, personas, guardrails, rubrics and samples |